Google Workspace Updates: 3 time-saving tips for reading Google’s blog posts


When looking through the Google Workspace Updates weblog posts, you really should change the purchase in which you browse the sections to guarantee you only get information relevant to the edition you use. Comply with these methods.

Illustration: Andy Wolber/TechRepublic

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To keep up-to-day on Google Workspace capabilities, you may read through just about every publish on the Google Workspace Updates blog site. Each individual post describes a substantial change to Workspace applications, as very well as the anticipated timeline for the adjust. The posts also point out any feasible action necessary by administrators and/or people today who use Workspace applications.

Not every Google Workspace Updates put up is applicable to every Workspace user–in some cases, an update only applies to a particular set of Workspace prospects. For instance, a new admin setting for a Google Meet recording feature was launched in March 2021, and it really is obtainable only to Google Workspace for Instruction Plus editions.

I inspire each and every Google Workspace administrator and consumer to subscribe to the Workspace Updates blog site (both by electronic mail or RSS). I also strongly advocate that you not examine each and every publish from best to bottom. Alternatively, observe the sequence beneath to keep away from shelling out time reading about functions that do not apply to your edition or usage designs.

SEE: Google Sheets: Tips and methods (TechRepublic down load) 

1. Read through the title

The title of just about every put up (1 in Determine A) summarizes the Workspace improve and frequently mentions the application(s) influenced. The update, “Indicator in to RSVP by using hyperlinks in Google Calendar e mail invitation,” obviously relates to a Google Calendar app enhancement. When an application isn’t particularly named, you often can infer the affected app from the title. For instance, “Incorporate data files owned by suspended accounts to shared drives” suggests a adjust to how Google Drive functions.

When the write-up title references an app you, or folks in your business really don’t use, you can prevent reading through.

Determine A

Screenshot of Update with red line and arrow pointing to blog post title (1), and red line and arrow pointing to Availability section (2), near the bottom of the post and page.

Browse each and every Workspace Update write-up title (1) initially. If the title of the update appears to be appropriate to you and your corporation, skip to Availability (2) to discover regardless of whether the element is available for your Workspace version.

Impression: Google Workspace Updates site

2. Examine the Availability area

Soon after you’ve established from the title that the publish may possibly be relevant, skip the facts and read through the Availability part (2 in Figure A). The Availability part allows you know whether or not the improve applies to your edition of Google Workspace. Normally, it would not. When it would not, you may well safely and securely quit looking through the article.

As an example, a look through five new Workspace update posts demonstrates the adhering to availability facts:

  • Write-up 1: Only available to Schooling Plus 
  • Publish 2: Not accessible to Enterprise Starter, Training Fundamentals and Essential editions
  • Put up 3: Paid out insert-on obtainable to all editions
  • Article 4: All editions
  • Submit 5: Not out there to Business Starter and Simple editions

If you use the Business enterprise Starter edition, for example, only two of the five posts would have been appropriate to you. No will need to go through the a few other posts, until you happen to be taking into consideration upgrading to a distinct edition.

Note: Test with your Workspace administrator to master which Workspace edition you use. An administrator can verify which kind of Workspace license has been assigned to your account either at the admin console billing web site or user accounts page.

3. Go through the details 

Finally, go through the human body of the article (anything else in Determine A). Workspace update information normally incorporates:

  • Brief launch summary, which describes the alterations
  • What is actually altering
  • Who’s impacted
  • Why you would use it
  • Getting started part, which suggests if any administrator or user action is needed or advised
  • Rollout pace, for timing particulars
  • Sources, in which Google sites hyperlinks to pertinent enable web pages or other explanatory site posts

The higher than sequence–title, availability, human body–allows you end studying both when the title signifies a transform to an app you will not use or when the adjust is not offered to your edition of Google Workspace. It seems a uncomplicated matter, but as Google carries on to phase Workspace choices, additional attributes are included to particular Workspace editions.

If you have certain techniques to effectively continue to be up-to-date on Workspace adjustments, let me know your suggestions, both in the responses under or on Twitter (@awolber).

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